| Timeline | Winter Break | Spring | Summer |
|---|---|---|---|
| Department Chair reviews most recent travel course evaluations | February | February | February |
| Associate Deans confirm to OIE which repeat courses have approval to run next year | February 10 | February 10 | February 10 |
| Call for expression of interest goes out to Deans, Associate Deans and Chairs | Mid-Feb | Mid-Feb | Mid-Feb |
| Expression of interest due | March 3 | March 3 | March 3 |
| OIE sends list of expression of interest courses to Associate Deans | March 6 | March 6 | March 6 |
| Associate Deans send OIE their final approved list of faculty permitted to propose new courses | March 24 | March 24 | March 24 |
| OIE sends instructions and budget template to faculty approved to submit course proposals | Late March | Late March | Late March |
| Budget draft due to OIE | April 30 | April 30 | August 30 |
| Faculty GoAbroad proposal requirements completed | April 30 | April 30 | August 30 |
| Draft budget reviewed by OIE, revised by faculty and sent by OIE to sponsoring units for approvals | June 15 | June 15 | September 22 |
| High-level health and safety review | June 15 | June 15 | September 22 |
| Chair and Dean's Office approvals of budgets; unit submission to FAB for approval | June 30 | June 30 | October 1 |
| GoAbroad brochure pages created and activated by OIE (basic course information only; applications not yet open) | June 30 | June 30 | October 1 |
| Final unit-and-FAB-approved program fees posted in GoAbroad and OIE deposit portal updated | July 22 | July 22 | October 15 |
| International Travel Advisory Group - detailed health and safety review | July | July | October |
| Student applications open in GoAbroad, and deposits accepted | August 1 | September 15 | November 1 |
| Faculty begin to recruit students | Aug 1 -> Go/No Go | Aug 1 -> Go/No Go | Nov 1 -> Go/No Go |
| Academic unit builds course in Banner | August | August | Late Oct/early November |
| Study abroad fair (course marketing materials due one week in advance) | September | September | Jan/Feb |
| Faculty submit draft contracts and tax, insurance and related documentation to OIE for all in-country vendors for internal UVM processing | September 15 | November 1 | February 15 |
| Go/No Go Deadline - Decisions made by sponsoring academic unit based on deposits (pre-payment processes begin) | October 18 | November 29 | March 23 |
| Faculty issue course registration overrides to students | November | November | March |
| Pre-payment deadline -- all final invoices must be submitted (payments released to vendors after final internal UVM processing) | November 1 | December 11 | April 5 |
| Faculty/TAs attend health/safety workshop | October | October | February |
| Student GoAbroad deadline | December 1 | February 1 | May 1 |
| Faculty GoAbroad deadline- final itinerary submitted, health/safety checklists | December 1 | February 1 | May 1 |
| Faculty predeparture finance meeting with OIE and academic unit business analyst | December 1-7 | February 1-15 | April 15-22 |
| Student pre-departure meetings complete | December 10 | February 15 | April 30 |
| Faculty submit expense tracking sheet and receipts | Within one week of student travel completion | ||
| Sponsoring academic unit reconciles program expenses/submits reconciled budget to OIE | Within 30 days of student travel completion | ||