International travel study course planning and business processes follow this schedule. When dates/deadlines fall on a holiday or weekend, they are moved to the following Monday.

TimelineWinter BreakSpring Summer
Department Chair reviews most recent travel course evaluationsFebruaryFebruaryFebruary
Associate Deans confirm to OIE which repeat courses have approval to run next yearFebruary 10February 10February 10
Call for expression of interest goes out to Deans, Associate Deans and ChairsMid-FebMid-FebMid-Feb
Expression of interest dueMarch 3March 3March 3
OIE sends list of expression of interest courses to Associate DeansMarch 6March 6March 6
Associate Deans send OIE their final approved list of faculty permitted to propose new coursesMarch 24March 24March 24
OIE sends instructions and budget template to faculty approved to submit course proposalsLate MarchLate MarchLate March
Budget draft due to OIEApril 30April 30August 30
Faculty GoAbroad proposal requirements completedApril 30April 30August 30
Draft budget reviewed by OIE, revised by faculty and sent by OIE to sponsoring units for approvalsJune 15June 15September 22
High-level health and safety reviewJune 15June 15September 22
Chair and Dean's Office approvals of budgets; unit submission to FAB for approvalJune 30June 30October 1
GoAbroad brochure pages created and activated by OIE 
(basic course information only; applications not yet open)
June 30June 30October 1
Final unit-and-FAB-approved program fees posted in GoAbroad and OIE deposit portal updatedJuly 22July 22October 15
International Travel Advisory Group - detailed health and safety reviewJulyJulyOctober
Student applications open in GoAbroad, and deposits acceptedAugust 1September 15November 1
Faculty begin to recruit studentsAug 1 -> Go/No GoAug 1 -> Go/No GoNov 1 ->
Go/No Go
Academic unit builds course in BannerAugustAugustLate Oct/early November 
Study abroad fair
(course marketing materials due one week in advance)
Faculty submit draft contracts and tax, insurance and related documentation to OIE for all in-country vendors for internal UVM processing September 15November 1February 15
Go/No Go Deadline - Decisions made by sponsoring academic unit based on deposits 
(pre-payment processes begin)
October 18November 29March 23
Faculty issue course registration overrides to students NovemberNovemberMarch
Pre-payment deadline -- all final invoices must be submitted (payments released to vendors after final internal UVM processing)November 1December 11April 5
Faculty/TAs attend health/safety workshopOctoberOctoberFebruary
Student GoAbroad deadlineDecember 1February 1May 1
Faculty GoAbroad deadline- final itinerary submitted, health/safety checklistsDecember 1February 1May 1
Faculty predeparture finance meeting with OIE and academic unit business analystDecember 1-7February 1-15April 15-22
Student pre-departure meetings completeDecember 10February 15April 30
Faculty submit expense tracking sheet and receipts        Within one week of student travel completion
Sponsoring academic unit reconciles program expenses/submits reconciled budget to OIE          Within 30 days of student travel completion